Development Manager, PFF Walk

Reports to: Director, Development and Special Events

The Pulmonary Fibrosis Foundation is seeking a creative, dynamic, and innovative Development Manager to act as a key contributor to the PFF events team. The role will focus on donor development and event management of the PFF Walk program.

Launched in 2017, the PFF Walk is a growing program for the Pulmonary Fibrosis Foundation and this role has the unique opportunity to support the strategy, development, and continued expansion plan of this focus area. In tandem with the Vice President, Development, and the Director, Development & Special Events, the Development Manager will be tasked with raising $1,030,000 in annual revenue through six physical walks and an interactive virtual program, cultivating meaningful relationships with a comprehensive portfolio of team leaders, individual walkers, and volunteers, and overseeing the event design and management of each walk-site.

We’re looking for a Manager who:

• Thrives in a team-oriented, fast-paced, environment with rapidly changing priorities
• Considers themselves a big picture thinker but still executes the small details with precision
• Possess a high degree of creativity, energy, and initiative and acts as a self-starter
• Prides oneself on being donor-centric and customer service oriented
• Adheres to strong professional ethics and integrity
• Embraces “other duties as assigned”

We need your expertise to:

• Forge strong relationships with peer-to-peer fundraisers that results in $1,030,000 in gross revenue for the PFF Walk
• Work collectively with the Vice President, Development Director, Development Manager, & Special Events to define and execute cultivation, stewardship, solicitation/upgrade, and retention/conversion strategies for the team leaders, fundraisers, and donors within the events pipeline. The individual focus will be on event leaders and fundraisers with the Walk program under the $10,000 threshold
• Oversee event management and execution of assigned PFF Walk sites. The manager will work closely with event production companies and will support logistics as needed
• Collaborate with the Development Manager, Marketing & Communications to develop overall marketing and communications strategy for the PFF Walk program. Write, edit, and produce e-communications and promotional pieces as needed.
• Reimagine fundraising resources and “how-to” guides to set team leaders and walkers up for success
• Act as a liaison between the PFF programs team to build and cultivate relationships with PFF Ambassadors, and Support Group Leaders
• Function as the secondary point of contact for Broadway Belts for PFF! as well as community events and work closely with the rest of the development team to meet the needs of the department

Qualifications:

• Bachelor’s Degree required
• Two to four years of successful fundraising and event management (or similar) experience
• Understanding of fundraising best practices and proven track record in revenue procurement
• Strong interpersonal skills (verbal and written) necessary to communicate diplomatically and effectively with volunteers, donors, and other staff members
• Working knowledge of Microsoft Office including Word, Excel, and PowerPoint.
• Comfort with standard fundraising technology including CRMs, and online donors platforms (Donor Perfect experience a plus)
• Ability to lift 50lbs and assist in set-up/tear-down of event equipment
• Must be able to travel around the country as necessary
• Must have a valid driver’s license

The Pulmonary Fibrosis Foundation is an equal opportunity employer.

The Pulmonary Fibrosis Foundation is seeking a motivated, flexible self-starter to act as the Coordinator of Special Events - a key contributor of the PFF events team. The role will focus on event production, logistics, and donor relations as it relates to the PFF events portfolio.

In tandem with the Director, Development & Special Events, and the Development Managers, the Coordinator will be tasked with the event production and logistical management of the PFF Walk, Broadway Belts for PFF! (gala) and Team PFF (community events).

We’re looking for a Coordinator who:

• Thrives in a team-oriented, fast-paced, environment with rapidly changing priorities
• Pays close attention to details and executes them with precision
• Can quickly problem-solve and come up with alternatives when issues arise
• Possess a high degree of creativity, energy, initiative and acts as a self-starter
• Prides themselves on being donor-centric and customer service oriented
• Adheres to strong professional ethics and integrity
• Embraces “other duties as assigned”

We need your expertise to:

• Support the overall event management of the PFF Walk program, Broadway Belts for PFF! and Team PFF. Responsibilities include event logistics, registration, attendee tracking, volunteer & vendor management, presentation and materials support, and pre-and post-event evaluations
• Evaluate and respond to leads associated to peer-to-peer fundraising events in a timely manner and work closely with the Development Mangers to assign prospects to the appropriate portfolios. Catalog the prospect and associated contact in the donor database and manage follow-ups for event leaders within the assigned portfolio.
• Assist development team in managing event budgets and closely track and monitor expenses, revenue, ticket sales and sponsorships in conjunction with the Finance and Data Departments
• Act as the primary point of contact for fundraising questions as it pertains to Qgiv (peer-to-peer fundraising platform) and support donors in building their pages.
• Responsible for the PFF Walk incentive program including determining fundraising levels & prizes, managing the ordering process, and mailing to fundraisers.
• Perform administrative tasks for assigned events including coordinating all mailings, packing event supplies, maintaining incentive prize inventory, and supporting data entry as needed.

Qualifications:

• Bachelor’s Degree preferred
• One to three years of fundraising, event management, or similar experience which may include internships or volunteer work.
• Ability to handle multiple tasks, prioritize, and stayed organized to ensure timely and accurate work
• Strong interpersonal skills (verbal and written) necessary to communicate diplomatically and effectively with volunteers, donors and other staff members
• Working knowledge of Microsoft Office including Word, Excel, and PowerPoint
• Comfort with standard fundraising technology including CRMs, and online donors platforms (Donor Perfect experience a plus)
• Ability to lift 50lbs and assist in set-up/tear down of event equipment
• Must be able to travel around the country as necessary
• Must have valid driver’s license

Status:  Full-Time, Non-Exempt Position

Reports To:  Vice President, Development (interim) / Director, Development & Special Events

The Pulmonary Fibrosis Foundation is an equal opportunity employer. We offer a competitive salary, opportunity for annual merit increase, and comprehensive benefits package. Employees are required to submit their vaccination status upon hire.

Travel (including overnights and weekends) is required for this role to effectively build relationships, support key PFF events and grow support for the Foundation nationally.

REPORTING RELATIONSHIP – Vice President (VP), Corporate Partnerships

JOB LOCATION:  Chicago Office / Remote

TRAVEL REQUIREMENTS:  Limited travel in support of key Foundation initiatives and events.

PRIMARY ROLE:  The Pulmonary Fibrosis Foundation believes that robust, long-term

corporate partnerships are imperative to the PFF mission to accelerate the development of new treatments and ultimately a cure for pulmonary fibrosis. The Manager, Corporate Partnerships is a customer-facing position that supports outreach and stewardship of companies with products and services targeted at respiratory health. This includes but is not limited to pharmaceutical, biotech, health tech, specialty pharmacy, medical education, and professional associations.

This position reports to the VP, of Corporate Partnerships and works collaboratively with PFF team members and PFF’s network of committed volunteers. The core activities include stakeholder engagement on calls and in writing, sponsorship and grant management, proposal development, prospect research, and management of systems, processes, and metrics to support the day-to-day operations of the Department and the Foundation’s highest priorities.

ESSENTIAL RESPONSIBILITIES / DUTIES:

Under the direction of the VP, Corporate Partnerships, provide support in the following areas:

• Manage sponsorship of PFF Summit and PFF Education Symposium – two biennial conferences that bring together the PF community. Provide onsite management of corporate stakeholders at these meetings.
• Serve as a face of the Foundation, able to speak clearly about PFF capabilities to external partners in a variety of forums: meetings, webinars, support groups, conferences, etc.
• Manage projects across departments providing status reports, monitoring timelines, deliverables, and deadlines related to project agreements; track payments of revenue and expense disbursements
• Collect news related to drug development, research, and clinical trials to inform constituents
• Collaborate with the PFF events team to coordinate corporate engagement of the PFF Walk Program and Broadway Belts for PFF!
• Collaborate with programmatic teams on activities that align with corporate stakeholders’ priorities such as patient and healthcare education, disease awareness, and clinical trial education
• Draft and review proposals for program support; lead grant submissions to funders
• Communicate with third parties and vendors when needed
• Monitor updates made to regulations around patient group interactions with the pharma and biotech industry
• Assist with the evaluation of business intelligence tools to support business development needs

Critical Capabilities Include:

• Possess strong communications, critical and creative thinking, and interpersonal skills, the ability to influence without authority, the ability to speak, write, and present persuasively and with clarity.
• Strong organizational and project management skills, flexibility, and adaptability to changing requirements, resourcefulness and creativity, strong attention to detail, a proven track record of being able to work under deadlines and an ability to work collaboratively across the organization

POSITION QUALIFICATIONS:

• Minimum of Bachelor’s Degree
• Experienced in developing effective working relationships with, and inspiring the trust of, partner organizations, vendors, and staff
• Excellent verbal and written communication skills
• Superb attention to detail with keen organization skills
• Confident asking detailed questions to determine implementation of agreements
• Strong analytical and problem-solving skills
• Interest in working with a patient advocacy organization/inhabits a sense of wonder and a desire to learn more
• Experienced master user of MS Office toolset (Word, Excel, PowerPoint)
• Experienced with project management practices and tools to create, manage, and track project performance, cost, verify scope
• Comfortable giving and receiving feedback
• Comfortable coordinating numerous projects and events
• Familiarity with reading budgets and tracking revenue and expenses

REPORTING RELATIONSHIP –VP, Finance

JOB LOCATION:  Chicago, IL

TRAVEL REQUIREMENTS:  Minimal

PRIMARY ROLE: The duties of this position include preparing the annual budget and periodic budget to actual results and analyses and meeting with all levels of management to review results.  This role is also responsible for the successful performance of financial functions related to the collection and maintenance of financial data while ensuring that financial records are maintained in compliance with lawful and accepted procedures and policies, analyzing financial data to resolve certain discrepancies and irregularities, and presentation of the Foundation’s financial operations. This position works collaboratively with the Finance Team and serves as the lead staff member on grant awards, interacting with the Programs, Research, Development, and Corporate Partnership departments as needed.

ESSENTIAL RESPONSIBILITIES I DUTIES:

• Coordinate and prepare annual operating and capital budgets; reforecast as needed.
• Prepare monthly budget to actual analyses; meet with management to review results.
• Monitor recording of contributions, grants and invoices; ensure compliance with IRS and US GAAP requirements.
• Collect, record, analyze and present accurate financial information for the Foundation while maintaining compliance with lawful and accepted procedures and policies.
  • Implement process and automation improvements to ensure the most effective and efficient operations.
  • Assist with preparation of year-end audit work papers.
• Grant Post-Award Compliance Management
• Manage preparation of annual Form 990.
• Compile financial data from multiple sources, such as accounting, public sources or funders and analyze data to produce business information used to support decisions.
• Create ad hoc reports for management and the board of directors as needed.
• Perform additional duties as assigned.

  POSITION QUALIFICATIONS:

• Bachelor's degree in Accounting, Finance or Business Administration
• Minimum of three (3) years accounting experience (budget and non-profit preferred)
• CPA (preferred)
• Intermediate to advanced experience with Excel, Word, PowerPoint and other similar programs

   

• KNOWLEDGE, SKILL, AND ABILITY

• Ability to analyze financial data and effectively prepare reports and financial statements.
• Ability to work well independently on tight deadlines and handle multiple simultaneous tasks and adjust to changing circumstances.
• Ability to professionally interact with all staff, board members, volunteers, and donors.
• Exceptional written and verbal communication skills.
• Experience with Abila MIP and DrillPoint non-profit accounting software a plus.